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  • Kemi Amin

    Kemi Amin 9:00 am on March 28, 2018 Permalink |  

    Safety & Security at the Library 

    Thanks to everyone who attended our Coffee Hour with Special Guests from the UCSF Police Department (UCSF PD) and UCSF Legal Affairs back in January. The turnout was a pleasant surprise and although the meeting dealt with some heavy topics, it was a much needed and thoughtful conversation. At this special Coffee Hour Library staff from various groups were able to converse with our special guests and with each other to address an issue that affects us all in different ways – safety and security.

    First, I would like to recognize the Service Desk staff and Andy Panado for being at the frontline for many of the safety and security issues at the Library. Through your work and collaboration with the UCSF PD and Legal Affairs, the Library has been able to maintain a level of safety that has allowed for the Parnassus location to be a vital resource for the UCSF community.

    As you may know, the Parnassus Library Entrance Redesign Project will mark a significant change to public access of the physical space at our Parnassus location, which we anticipate will improve overall safety. With that said, it is important to note that remaining informed about our personal and community safety will continue to be a necessity before, during and after the completion of the project. At the end of this post, you will find a download link to a Library Safety Tip Sheet. You can also pick up a copy of the printed version of this sheet from Michael Foster in the Administration offices on the first floor of the Parnassus Library.

    The following is a summary of the questions and answers that came out of the meeting:


    Q: Can UCSF PD do a walkthrough at the Library during the day?
    A: UCSF PD does do a brief walk through during the day, but their time in any one building is limited due to the limited number of personnel and the amount of ground that must be covered across campus.

    Q: How large is the UCSF PD force?
    A: 6 officers maximum on duty during the day for all the UCSF Campuses (e.g. Parnassus, Laurel Heights, MCB, etc.) and 4 officers maximum on duty in the evenings/weekends.

    Q: What other law enforcement does UCSF PD work with?
    A: Partners with the SFPD and the SF Sheriff’s Department in San Francisco. For UCSF Fresno, UCSF PD works closely with Fresno Police.

    Library Staff & Building Tenants

    Q: Which UCSF libraries have a panic button at the service desk?
    A: Parnassus and ZSFG

    Q: How should I report annoyances/ low-level crime on a UCSF campus (reporting this type of activity is strongly encouraged)?
    A1: Alert the Service Desk staff in person or by calling 415-476-2336.
    A2: Call the non-emergency number: 415-476-1414.
    A2: If you’re not sure, call the direct emergency number: 415-476-6911 (you can save this number to your mobile phone as UCSF 911).

    Q: How should I report an emergency on a UCSF campus?
    A1: Call the direct emergency number: 415-476-6911. If you call 911 directly, the report may have to be re-routed to UCSF PD anyway.
    A2: If UCSF PD dispatch is busy, the call will be automatically transferred to SFPD.

    Q: What information should you include when you call?
    A: Dispatch will ask you for details, such as physical description from head to toe (e.g. hat, hair, eye color, tattoos, shoes, etc.), what time, location, the direction of travel, and gait (important for missing persons).

    Q: Is there a mobile app I can use to report issues?
    A: Not at this time. UCSF PD dispatch is not currently set up to receive mobile reports. UC Hastings is currently testing out something called App Armor for mobile reporting.

    Q: What is the relationship with UCSF PD and the security department?
    A: The UCSF PD and security department work closely together. The security department is not armed and they can deal with a lot of issues. You can report issues to them.

    Q: When is there security at the Parnassus Library?
    A: Monday – Friday, only in the evenings. All day on Saturday and Sunday. After the entrance redesign, we will likely have security all week during the night hours.

    UCSF Resources

    Q: What kind of resources around safety and security does UCSF offer?
    A1: There are Rape Aggression Defense (RAD) self-defense and Heartsaver classes. These classes often fill up quickly: http://police.ucsf.edu/crime-prevention-statistics/personal-safety-and-security
    A2: Emergency Action Plan (EAP) meetings for floor wardens: http://police.ucsf.edu/emergency-management/emergency-action-plan-eap
    A3: Faculty and Staff Assistance Program (FSAP) for confidential psychological counseling and consultation services invite all faculty, staff, residents, postdocs, and clinical fellows to use this service at no cost: https://hr.ucsf.edu/hr.php?org=c&AT=cm&S=Faculty+and+Staff+Assistance

    Other Questions

    Q: What are some ways we can lower the barrier of reporting for students and make something more discreet?
    A1: One option is to have more signage with an email to the library for non-emergencies and phone numbers for UCSF Police for emergencies and non-emergencies
    A2: The Library is working on a pilot texting system for Library patrons as a more discreet way to report issues.
    A3: UCSF Police can attend new student orientations to inform students of best practices.

    Q: At Giants baseball games, attendees can take a picture of an incident and text it to a number. Are there any legal reasons why we couldn’t have something like that at UCSF?
    A: There may be a number of legal impediments including (but not limited to): many parts of UCSF are public access areas, California is a dual consent state for video recordings, video recording can heighten ire of a person being recorded, the recording would become public record.

    Q: Can we have access to incident reports?
    A: We can provide you with anonymized incident reports for the past year. Incident Report LINK >

    Library Safety Tip Sheet >

  • Kemi Amin

    Kemi Amin 10:22 am on January 30, 2018 Permalink |  

    RECAP: Parnassus Library Entrance Redesign 2017 Staff Meeting 

    In the last staff meeting of 2017, we discussed the Parnassus Library Entrance Redesign project, followed by a design charrette where
    we reimagined the Hearst Room. Many of you asked important questions, brought up valid concerns, and had thoughtful ideas that will
    be taken into consideration for this project. 
    Everyone who participated in the design charrette portion of the meeting came up with creative concepts for the redesign of the Hearst Room, take a look:
    And here are the main ideas that came from the session:
    • Style/Tone
      • Safe
      • Welcoming/Inclusive
      • Comfortable
      • Collaborative
      • Community
      • Open
      • Inspiring
        • Sculptures
        • Wall art
        • Color
    • Furniture/Interior
      • Moveable and stackable chairs
      • Moveable and height adjustable tables
      • Remove current carrels and replace with smaller number of open view carrels
      • Replicate the Living Room
      • Remove carpet
      • Glass doors for study rooms
      • Improved ventilation
    • Access
      • Computers and printers for public use
      • Digital display of events and resources available to the public
      • Policy/Informational signage
      • Service point staffed during open hours
      • Reference shelf
      • Popular Reading section
      • Seed library
      • 8 am – 8 pm hours
      • Exhibit space
    • Amenities
      • Repurpose one or more group study rooms for wellness space
      • Caffe Central cart
      • Walk stations
    Really great suggestions. Keep them coming! You can email me any additional ideas that come to mind. Please note that we can only consider changes within the space that do not require construction (i.e. breaking down walls, moving doors, etc.). 
    Jim and I will be updating you about the progress of the project via the staff blog, email, slack, and future staff meetings throughout the year. Thank you for your engagement!
  • Kemi Amin

    Kemi Amin 9:55 am on January 4, 2018 Permalink |
    Tags: safety, , ucsf police   

    A Conversation About Safety & Security with UCSF Police 

    To continue our conversation about safety and security at the Library, we have invited the UCSF Police to a morning discussion for Library staff and building tenants. 
    Join us on Friday, January 19 from 10 – 11 am at the Parnassus Library staff lounge (1st floor). We will have the opportunity to ask our pressing questions, receive guidance on best practices, and get updates on how the UCSF Police are working with the Library to improve security. 
    Here are examples of questions we will be asking:
    • What are some things I should do if I see inappropriate activity?
    • If there is an emergency should I call 911?
    • Do we have an assigned police officer for the Library?
    Do you have any questions that you would like to ask? 
    Refreshments will be provided. A summary of our conversation will be shared following this event. 
  • Kemi Amin

    Kemi Amin 10:00 am on November 17, 2017 Permalink |  

    FAQ: Parnassus Library Entrance Redesign 

    We have compiled a running list of frequently asked questions that we have answered regarding the Parnassus Library Entrance Redesign Project. You will find a living FAQ document that will be updated with information regularly in this Box folder. You can always add any additional questions and/or feedback in the comments section of this post or at the bottom of the FAQ Box document. You can also email me or talk to your supervisor.


    Q: Why is this project happening? 
    • The Library is committed to maximizing the UCSF community’s ability to learn, work, and collaborate with minimal distraction
    • Unfortunately, full access to the Library for the general public has led to a consistent and increasing number of disturbing activity that have caused significant concern for Library staff, UCSF students, and other UCSF users
    • Take measures within our control to ensure the safety of Library staff and the UCSF community
    • Responding to student needs by providing expanded 24/7 collaborative space
    Q: What is happening?
    • The Parnassus Library will have expanded hours for UCSF students, faculty, and staff, while the five floors of the Library will no longer be physically accessible to the public
    • The public will have daytime access to the Hearst Room
    • Hours will change – all five floors of the Library will be available for UCSF patrons only during daytime hours and the 3rd floor will transition into a 24/7 space for UCSF students, faculty, and staff
    • All UCSF affiliates will need their badges to enter the building
    • We will do our best to accommodate exceptions (UCSF patients, event attendees, students from other UC campuses, etc.), but anyone outside of the limited exceptions will no longer have access to the physical space
    Q: What will be the new Library hours?
    • We expect that the Library will close a little earlier, but we are not yet sure what the new hours will be. We do know that the Hearst Room will open to the public during daytime hours only and the 3rd floor will be the new 24/7 space for the UCSF community
    Q: When is this project happening? 
    • A timeline for this project is yet to be determined, but we do know that work will start within the next year
    Q: Will there be any other changes in service to the public outside of the physical space?
    • We will do our best to ensure that service to the public will remain intact and find ways to improve service
    Q: We are a public institution, don’t we have an obligation to be open to the public?
    • We are obligated to make our materials available to the publiwhich we will continue to do
    Q: Will the public have access to the cafe?
    • No, however, the majority of Caffe Central customers are UCSF affiliated
  • Kemi Amin

    Kemi Amin 9:34 am on October 9, 2017 Permalink |  

    Library Brand Training 

    The Library brand materials are a collection of media used to signify and promote the brand and support the marketing of services and resources. It is the tangible evidence of our brand within UCSF and designed in alignment with the Library’s core values and personality.

    I have been working on refining the UCSF Brand Identity to fit the specific needs of the UCSF Library. All of these materials have been stored in a Box folder titled UCSF Library Brand Materials for staff communication and marketing needs.

    Please join me at the Parnassus Library for a series of brand training sessions to guide you through this communications resource for staff. From logos to photography to posters, and more – each session will be a one hour focus on how to access, use, and deliver each element. This first round of series will be offered during the month of November and will also be repeated throughout 2018.

    Sign-up below!

    Tuesday, November 7, 1- 2 PM | Library Brand Training: Logos, Fonts, Colors, and Photography >

    Tuesday, November 14, 1- 2 PM | Library Brand Training: Flyers and Posters >

    Tuesday, November 21, 1- 2 PM | Library Brand Training: Signage & Word Documents >

    Tuesday, November 28, 1- 2 PM | Library Brand Training: Presentation Slides & Outreach Materials >


  • Kemi Amin

    Kemi Amin 3:06 pm on September 25, 2017 Permalink |  

    Parnassus Library Entrance Redesign Project 

    The entrance to the Parnassus Library will undergo a redesign to provide better service and improved access to the UCSF community. Based on data pulled from the 2015 campus-wide LibQual Library Survey, the 2017 Library Spaces Survey, and Access Services reports, Chancellor Sam Hawgood and Executive Vice Chancellor and Provost Dan Lowenstein approved the redesign. A timeline for the project has yet to be determined, but the process is expected to take about one year. 
    Here are a few points about the project that we have so far:
    What Is The Goal?
    • Take measures within our control to ensure safety of Library staff and the UCSF community
      • Maximize the UCSF community’s ability to learn, work, and collaborate with minimal distraction
    What We Know
    • Access to the Library will change
    • Hours will change – the UCSF community (students, faculty, staff, and select affiliates) will have increased access to the Parnassus Library, while public access to the physical space will be limited
    • The Service Desk area will undergo a redesign
    • We will do our best to accommodate exceptions (UCSF patients, non-UCSF guests, event attendees, students from other UC campuses, etc.)
    • We are sharing the news with members of the local community at the next UCSF Community Relations Parnassus Community Meeting on November 28
    • An announcement about the project will be included in the November EVCP Espresso newsletter and all Library email newsletters
    • We will schedule brainstorm and feedback sessions with all affected stakeholders in the coming months to help guide the project
    What Are The Proposed Changes?
    • The entire Parnassus Library space (except for the Hearst Room) will be UCSF only
    • The 3rd floor will be a 24-hour work/study space (instead of just the Hearst Room) for UCSF students, faculty, and staff
    • The Hearst Room will be available to the public during daytime open hours
    • paging system will be implemented to provide public access to our physical collection
    What IYet TBDetermined
    • When the project will start and for how long
    • Impacts to the Service Desk area
    • All groups that will potentially be affected
    What Will Remain The Same
    • Public access to the Mission Bay Library
    • Public access to online resources and services
    What Steps Have We Taken So Far?
    • The following Library staff have been recruited to serve on the Parnassus Library Entrance Redesign Taskforce: Kemi AminMichael FosterKirk HudsonAira LipsonAndy PanadoPeggy TahirDavid Uhlich, and Jim Munson (chair)
    What’s Next
    • Now that we know this project is confirmed, you have the opportunity to inform its direction. Your feedback will be essential in making this a smooth and successful transition. Follow the link below to sign-up for the first of our series of upcoming Brainstorm/Feedback Sessions for Library staff: Friday, November 17, 2017 | 9 – 10 am: ATTEND >
    Each session will include the most up-to-date information as we receive it, time to provide your thoughts and questions, and time to help us design the implementation of the project.
    • Sean Mcclelland 3:28 pm on September 25, 2017 Permalink | Log in to Reply

      I hear some people say that we’re obligated by law to provide certain services to the public. Is that true, because we’re not a private university? Just curious. And good luck with this project!

    • Mary Tahir 12:20 pm on September 26, 2017 Permalink | Log in to Reply

      It’s my understanding that because we receive State funding, we serve the constituents of the State. This doesn’t necessarily mean we have to provide the same level of service we provide to our primary clientele. UCB has some libraries that are closed to the public; and certain resources are restricted due to licensing contracts.

    • Tyrone Mccloskey

      Tyrone Mccloskey 12:26 pm on November 16, 2017 Permalink | Log in to Reply

      The sooner the access services staff know what the new hours will be, the better.

  • Kemi Amin

    Kemi Amin 11:03 am on August 29, 2017 Permalink |  

    Community Artifacts for Library Staff 

    You might be wondering, “What are community artifacts?”

    Well with all that has been happening in the world, I’ve been thinking a lot about community. In what ways do we continue to build our Library community, not only for those we serve but amongst each other? A significant aspect of community is communication; how we communicate with each other is ultimately reflected in our communication with the UCSF community. Digital media is a very relevant way in which we can and do communicate and build community, but what about physical media? I am also interested in creating ways to communicate our brand identity through tangible objects or…community artifacts.

    About two years ago, the Library staff came together to generate ideas for our purpose statements: vision (how we envision the future), mission (the work we do every day to achieve the vision), and values (our guiding principles). This took the form of a workshop that started with an icebreaker activity where groups of 5 to 6 staff members teamed up to write a fold-over story, which is a variation of the Consequences game. As a result, everyone came up with super fun and creative stories. Some were even a bit poetic! The activity made for several great artifacts that documented the experience:


    That icebreaker activity was followed by a brainstorming challenge where each team was tasked with creating their own version of the vision, mission, and values for the Library. We distilled everyone’s versions, with some additional refinement, to develop the Library’s official purpose statements.

    Since then, the question for me has been how do we integrate our vision, mission, and values into daily life at the Library? So far I have included the values in our updated signage that is steadily going up throughout the Library. Recently, I designed our new Library lanyards (and badge reels) and decided to include our values into the design as well. Additionally, I am working to develop semi-permanent signage with our vision, mission, and values at the general entrance areas of the Parnassus, Mission Bay, and other locations as we continue to expand.

    And that brings me back to the concept of community artifacts, which I am defining as an object or objects made to reflect the culture and values of a community. I’ve gathered a few essential community artifacts for us that include the following:

    • a Library lanyard
    • a Library badge reel
    • copies of our purpose statements: vision, mission, and values
    • a copy of the “We stand with you” flyer in English (if you’d like you can download and print the four other available languages HERE)

    I encourage you to wear your lanyard and/or badge reel and post your copies of our purpose statements and the diversity and inclusion flyer inside or right outside of your office/cubicle. I hope that these community artifacts serve as a reminder to all of you and the UCSF community the importance of why we’re here and how we’re connected.

    You can pick up your community artifacts now! Head to the admin office on the 1st floor and you will find them located on the counter next to the double door entrance. 

    Lastly, I would love to hear your thoughts on what other ways you would like to see our vision, mission, and values integrated into spaces and objects at the Library. Leave a comment below, slack me, or email me at kemi.amin@ucsf.edu

    • Chris Shaffer

      Christopher Shaffer 12:06 pm on August 29, 2017 Permalink | Log in to Reply

      These are great, thanks for getting them for us!

    • Dylan Romero

      Dylan Romero 4:58 pm on August 30, 2017 Permalink | Log in to Reply

      Amazing work on the lanyards Kemi, I love them! I have a number of ideas for creating community artifacts in the Makers Lab – one is to use the Cricut (https://home.cricut.com/cricut-explore-family) to create vinyl lettering of our values that can be stuck to the walls in the Makers Lab (or other areas of the Library). We can also use the Cricut to create vinyl decals of the Library logo and/or values that can be stuck to our laptops. I added these to our next check-in, thanks Kemi!

  • Kemi Amin

    Kemi Amin 1:05 pm on August 7, 2017 Permalink |  

    Newsletter Sign-Up Forms Now on Library Website 

    The Library website now features newsletter sign-up for various topics. In the footer on every page, there is a “Subscribe to Newsletters” button that leads to a form to select which email newsletters you would like to receive:


    There are also specific newsletter forms located on topic pages. For example, the Makers Lab web page features a sign-up form for the Makers Lab newsletter, and the Searching & Managing the Literature features a sign-up form for the new Education & Research newsletter.

    So far the Library has six monthly and quarterly newsletters that users can subscribe to:

    • Library Notes: general Library events, workshops, and news
    • UCSF Archives & Special Collections
    • UCSF Makers Lab
    • Data Science Initiative
    • UCSF Library at Mission Bay: general Library events, workshops, and news for UCSF Mission Bay students, faculty, and staff
    • Education & Research

    We have already seen a growing number of users subscribe since the newsletter sign-ups went live in late July, and we look forward to using this as another avenue to keep our patrons informed.

    Thanks to Michele and Tab for working with me to develop this new feature.

  • Kemi Amin

    Kemi Amin 11:30 am on August 3, 2017 Permalink |  

    Upcoming Library Staff Photo Days 

    All Library staff are invited to sign up to have “professional” (I play a photographer on social media) photographs taken from mid-August through mid-September.


    • Share who we are with the UCSF community
    • Convey a sense of approachable professionalism through our digital presence
    • Create consistency with our staff photos

    What will your photo be used for?

    • Staff directory, profiles, and departmental pages on the Library website

    How can you use your photo?

    • Professional use at your discretion (i.e. Slack, UCSF email, UCSF Profiles, other UCSF websites, speakers/presenter photo submission, LinkedIn, etc.)
    • Personal use (i.e. framed on your living room wall, Facebook, Twitter, Instagram, etc.)

    How do I sign up?

    • Click the link below
    • Decide on a date and time (20-minute slots)
    • Hit the Edit button on the top right-hand corner of the wiki page
    • Leave your name next to one desired date and time slot
    • Mark your calendar

    How do you prepare for photo day?

    • Recommended attire: work casual to business casual (personal style encouraged)
    • Recommended colors: solids – light and dark neutrals, and bright colors
    • Makeup recommendations: if you wear makeup, keep it as light/natural as possible


    Locations TBA

    Leave your questions in the comments section or email me directly kemi.amin@ucsf.edu

  • Kemi Amin

    Kemi Amin 12:32 pm on July 24, 2017 Permalink |  

    Thank you Library staff! 

    Well, that was fun!

    It was great seeing all who attended the Jamboree and many thanks to all staff for representing the Library so well. During the Jamboree, we displayed the gratitude testimonials you submitted, and threw in a few staff-at-work candids. Check out the testimonials and photos in the gallery below:

    This slideshow requires JavaScript.


    Also, a quick visual of some of the summertime social goodness that went down:



    Buddha Board art by Ariel Deardorff and others.

  • Kemi Amin

    Kemi Amin 10:30 am on July 10, 2017 Permalink |
    Tags: jamboree, , social, , testimonial   

    Library Staff Summer Jamboree 

    A friendly reminder to register for the Library Staff Summer Jamboree by this week Thursday, July 13. The Library staff event will take place on Thursday, July 20 from 12 – 2 pm in the Lange Room & Terrace, 5th floor (mark your calendars!).


    We are also encouraging staff to submit at least one testimonial sharing one sentence about someone or something that you are grateful for at the Library. So far we have received some really great acknowledgments of staff and services and we look forward to receiving more from you.

    Your submissions can refer to a colleague within your working group or in another group, an initiative, a resource, or a service within the Library. You can submit as many testimonials as you like through Monday, July 17.


  • Kemi Amin

    Kemi Amin 9:48 am on March 17, 2017 Permalink |
    Tags: achievement, colleague, nominate, spot,   

    Nominate Co-workers for UCSF STAR Awards 

    The campus recently announced this year’s UCSF STAR Program. STAR awards recognize significant employee achievements and contributions. All staff are welcome to nominate eligible colleagues for these awards. Here are a few details.

    Two Types of Awards

    Achievement Awards – nominations due March 31 27!

    • $5,000 or 10% of employee’s salary, whichever is lower
    • based on achievements during 2016 calendar year
    • see below for details on criteria

    Spot Awards (sound familiar?!) – nominations due late June

    • $1,000 or 10% of employee’s salary, whichever is lower
    • to recognize a specific project or task performed from January to June 2017
    Given the short timeline for the Achievement Awards, we are going to provide the details for that award now and post more info on the campus Spot Awards in April.

    Nomination Process for Achievement Awards


    Nomination should be based on contributions made during calendar year 2016. These nominees will have exhibited sustained, exceptional performance and/or significant contributions over an extended period of time. Here is a detailed explanation of the Achievement Awards process and criteria.

    Achievement must reflect at least one of the Chancellor’s Priorities and/or Values as listed below:

    • Chancellor’s Priorities
      • Continuous Learning
      • Equity and Inclusion
      • Precision Medicine
      • Transformative Partnerships
    • UCSF PRIDE Values
      • P for Professionalism, how we conduct ourselves and our business
      • R for Respect for our patients, families, ourselves and each other
      •   I for Integrity, always being the honest, doing the right thing
      • D for Diversity, understanding and embracing the diverse beliefs, needs and expectations of our patients, community, and employees
      • E for Excellence, what we strive for in everything we do

    The EVCP has also added a few other attributes, which can be found in the EVCP form (see Process section).


    Unfortunately, not all staff positions are included in this program. Only CUE and non-represented staff employees are eligible to make it simple for nominators, here is a list of all the eligible Library staff and their supervisors.

    • Check with the supervisor of nominee before beginning the nomination process.
    • Obtain signed approval from nominee’s supervisor, director, and Jim Munson before the March 27 submission deadline
    • The Office of the EVCP is appointing an Achievement Awards Review Committee to review all completed nominations and recommend recipients. The Library will have representatives on the Committee.
    Links to forms and more info

    STAR Award Nomination Form

    EVCP Additional Documentation Form

    Full details on HR site

    Achievement Awards Criteria

    Chancellor’s Priorities

    UCSF PRIDE Values

    Miscellaneous Questions

    How many Achievement awards will be awarded?
    We don’t know. We encourage you to nominate anyone you feel is deserving.

    I’m not eligible, can I nominate someone else?

    Yes, and thank you for considering making a nomination.

    Can I nominate more than one person?


    Can someone be nominated more than once?
    Yes, but they cannot receive more than one Achievement Award, however.

    Can I nominate myself?
    Nope, sorry.

    Is the award taxed?

    More Questions?

    Use the comments feature in this blog to post your question or contact Gail or Kemi. We may not have the answers, but we will try to get them.

  • Kemi Amin

    Kemi Amin 9:00 am on June 14, 2016 Permalink  

    UCSF Capital Campaign Library Proposal 

    During our last staff meeting, I announced that UCSF will be launching a multi-billion dollar and multi-year capital campaign. The Library was one of the departments to submit a proposal of concepts (thanks to Jim Munson and Dan Lowenstein!) for campaign themes to help inform the University Development and Alumni Relations (UDAR) team as they prepare for the campaign.

    (More …)

  • Kemi Amin

    Kemi Amin 3:08 pm on May 23, 2016 Permalink |
    Tags: , illustrator, , ,   

    Meet Michelle McNeil 

    Marketing & Communications Assistant Michelle McNeil

    Marketing & Communications Assistant Michelle McNeil


    In this recording, I interview the Marketing & Communications Assistant Michelle McNeil who started her position at the Library on Monday, February 29. Since her start, Michelle has been a great marketing and communications collaborator, from posting calendar listings to working with me on marketing strategies, and everything in between. Michelle will be with us through the end of June.

    Since this formal Off the Shelf introduction is a bit late (okay, a lot late!), I decided to do something different and interview Michelle podcast style. Enjoy!




    Illustration by Michelle’s McNeil >

    Books mentioned:
    Happiness: A Guide to Developing Life’s Most Important Skill by Matthieu Ricard
    Design as Art by Bruno Munari


    • Anneliese Taylor

      Anneliese Taylor 5:43 pm on May 23, 2016 Permalink | Log in to Reply

      Great drawing, Michelle! We’re glad to have you here.

  • Kemi Amin

    Kemi Amin 1:29 pm on March 22, 2016 Permalink |  

    Proposed Library Signage 

    Hi Library Staff –

    I just finished posting some proposed Library signage to the walls of the CKM. I would love get your feedback on the proposals, so whenever you have 10 to 15 minutes this week and next week please make your way to the CKM (Parnassus 1st floor offices) to review signage. There is a cart to the left of room 119 with instructions, post-its and pens for you to comment.


    Please start on the far right side of the wall next to the CKM sensor door and work your way left. You can review as many or as few signage proposals as you like. The proposals will be up from now until end of day next week Wednesday, March 30.

    If you you have additional questions please do not hesitate to email me. Thanks!

    • Richard Trott 9:11 am on March 23, 2016 Permalink | Log in to Reply

      Honestly, I like having all this stuff covering the walls down here. Please do this all the time.

    • Michele Mizejewski

      Michele Mizejewski 4:46 pm on April 20, 2016 Permalink | Log in to Reply

      Such a great idea! Can’t wait to hear what comes of it.

  • Kemi Amin

    Kemi Amin 1:13 pm on March 14, 2016 Permalink |  

    University Librarian Questions 

    Hi All –

    This Thursday, March 17 is the University Librarian candidate presentation and lunch meet and greet with Neil Rambo. We collected staff questions for the potential candidates during our last staff meeting and you submitted a few more questions following the meeting. I consolidated your questions and with the Library leadership team, chose three groups of questions to ask the candidate during the meet and greet lunch. Here are the three we selected:

    1. Provide an example of a time that you took a risk and it worked. How did you measure the outcome?
      Provide an example of a time you took a risk and it failed. How did you recover?

    2. How would you diversify funding sources to grow the Library’s vision?
      Provide an example where you were able to effectively accomplish this at your institution?

    3. Tell us about a collaboration/partnership between the Library and another department or organization that you felt had a significant impact. What was your role in making it happen?

    We are looking for three people from the Library staff to ask these questions. Please leave a comment in this post or email me (kemi.amin@ucsf.edu) by Wednesday, March 16, 12 pm, if you are interested in volunteering to ask a question. Thanks!


    • Anneliese Taylor

      Anneliese Taylor 11:41 am on March 16, 2016 Permalink | Log in to Reply

      If you still need volunteers, I’m up for asking a question!

  • Kemi Amin

    Kemi Amin 12:40 pm on December 15, 2015 Permalink |  

    A QUICK & INTERESTING READ: “A Student View of Academic Libraries”

  • Kemi Amin

    Kemi Amin 10:55 am on September 16, 2015 Permalink |
    Tags: explore, , learn, , makerspace, play, think   

    THE MAKERSPACE: We’re Making It Happen 

    Screen Shot 2015-09-16 at 9.23.29 AM

    Image by Beatrice Mallek


    Start with Why
    It started with an email sent to Jim Munson about Makerspaces, which led to a BAYNET meeting where MakerSpaces were discussed and finally, Jim’s aha moment – attending the Bay Area Maker Faire.

    When Jim had the opportunity to experience the makerspace concept in action at the Maker Faire, it all became clear: A MakerSpace cultivates exploration, experiential learning and community.

    Experiential learning is the process through which students, faculty and staff alike develop knowledge, skills and values from the direct experiences outside of a traditional academic setting.

    Once Jim grasped this concept, there  was one question he knew he would have to answer before moving forward. . .


    What is a Makerspace?
    A Makerspace is a place where people gather to create, invent, and learn. It is also a space for people to share resources and knowledge, work on projects, network, and build things and community.

    We expect that the Library MakerSpace will ignite a sense of exploration, creativity and fun that many of us experienced in our younger years as we learned while playing with toys like Erector sets. With a dynamic variety of tools, equipment and supplies ranging from simple to complex.


    From a Makerspace to the MakerSpace
    The MakerSpace committee was formed in November 2014 and included folks from many different teams in the Library. After we decided that we wanted to create a makerspace in the Library, we began the planning process. We’ve held 8+ meetings and 4 pop-up makerspace sessions and we took a field trip to the autodesk workshop in San Francisco to check out potential tools and technology. 
    The pop-ups took place over the past year, here in the Library at Parnassus and at Mission Bay.  The sessions included “Valentines for Seniors” where we invited staff to use arts and crafts supplies to create cards for local senior citizens (10 staff attendees); “Think +Play + Solve,” where we tinkered with Arduinos, which is a programmable circuit board and software, at Parnassus and Mission Bay (21 attendees combined); and “Think + Play + Knit” (10 attendees), where we participated together in learning the basics of knitting. 
    The committee participated in a design thinking session led by TabMcDaniel, a member of the Library’s web design team.  In this session we worked through a number of different user scenarios and discussed the logistics of the space. The session helped us create a list of possible tools and technology we’d want in the space and helped us develop proposals regarding staffing and hours. The design session occurred after the popups, so we were able to integrate what we had learned from real world user interactions into the design planning.


    Location, Location, Location
    Where should the Makerspace be located? Well, where better than on the 3rd floor near the Living Room? Picture an open area with a casual setting where faculty, student and staff can co-mingle, share ideas and collaborate freely. The space itself would be located inside Room 345.  We envision equipping the space with some Arduinos and Raspberry Pis for those who are interested in learning and experimenting more with electronics.  Possibly, a 3D printer or two, a CNC router and laser cutter. But it isn’t limited to technical equipment only, the MakerSpace will also incorporate elements of play, such as a Lego set and an assortment of arts and crafts supplies.  We look forward to activities taking place outside of the MakerSpace and into the Living Room, and continuing its reach into labs, offices, classrooms and beyond.


    Next Steps. . .
    In the near future we will send out communication on how to get involved with the MakerSpace. Today, we need a name for the space and we want to hear from you! In the comments below please share your name ideas for the Library MakerSpace. We look forward to reading what you come up with!
    • Kemi Amin

      Kemi Amin 9:46 am on September 16, 2015 Permalink | Log in to Reply

      Library MakerSpace
      The Workshop
      Tink Tank

    • Beatrice Mallek 12:11 pm on September 16, 2015 Permalink | Log in to Reply

      S.T.E.A.M. Room – The signage itself can be fashioned with the very equipment (CNC routers or laser cutter) that will be installed inside the space. The letters STEAM would be arranged vertically. An Arduino controlled laser light would project the meaning of each letter, spelling out science, technology, engineering, arts and math/medicine behind each letter.

      S cience
      T echnology
      E ngineering
      A rts
      M ath / medicine


      Because steam is a form of energy and in this context it that can help fuel creativity.

    • Alan Daniel

      Alan Daniel 12:53 pm on September 16, 2015 Permalink | Log in to Reply

      Space U Make

    • Alan Daniel

      Alan Daniel 1:53 pm on September 16, 2015 Permalink | Log in to Reply

      I suggest a Lego table for Legos, which typically consists of four large plates mounted on top of a table of similar area.

    • Lisa Leiva 10:18 am on September 17, 2015 Permalink | Log in to Reply

      Innovation Studio

    • Dylan Romero

      Dylan Romero 12:48 pm on September 17, 2015 Permalink | Log in to Reply

      Here are a few suggestions:

      Maker Hub
      Maker Lab
      Collab Lab

    • Tab McDaniel

      Tab McDaniel 2:59 pm on September 21, 2015 Permalink | Log in to Reply

      +1 for MakerSpace … I’m a big fan of calling things what they are, and I like the link to Making and Makers
      +1 for The Workshop
      +1 for PlayRoom
      Rec Room

    • Jim Munson

      Jim Munson 8:39 am on September 25, 2015 Permalink | Log in to Reply

      +1 for Rec Room
      +1 for Tink Tank
      The Sandbox
      Scratch Space
      Test Farm

  • Kemi Amin

    Kemi Amin 10:09 am on August 12, 2015 Permalink |
    Tags: changes, , , Karen Butter, ,   

    Karen’s Official Retirement Announcement 

    The following is the official announcement from EVCP Dan Lowenstein on Karen’s retirement:

    Dear Members of the UCSF Community:

    Karen Butter, our University Librarian and Assistant Vice Chancellor of Library Services and Instructional Technology, has informed me of her intent to retire effective January 5, 2016. As I share this news with you, I reflect on Karen’s impressive career that spans over forty years in health sciences librarianship – the last twenty-four at UCSF – and includes numerous achievements as well as programs and services that benefit our community.

    Karen joined UCSF in 1992 after working at the Welch Medical Library at Johns Hopkins University and the University of Utah Spencer S. Eccles Health Sciences Library. She earned her bachelor’s degree from UC Berkeley and a master’s degree in library science from Emporia State University. Karen also has held leadership positions on a number of national committees for professional organizations including the National Library of Medicine. In 2007, Karen was honored with the Medical Library Association’s Frank Bradway Rogers Award for her work in developing the Legacy Tobacco Documents Library, a digital database developed and hosted by UCSF. Karen’s efforts continue to revolutionize the world’s access to industry documents in the digital space with the inclusion of sugar and chemistry documents to the digital database now called Industry Documents Digital Library.

    Karen has been an early champion of the shift to more sustainable models in scholarly publishing. She is a founding member of the Chicago Collaborative, a working group established to promote open communication and education among the primary stakeholders in the scholarly scientific communication area. Karen also has led her team in supporting UCSF faculty with the groundbreaking UC Open Access Policy guidelines.

    Under Karen’s leadership, the Library worked with the campus to transform the second floor of the Parnassus building into the Teaching and Learning Center (TLC), implemented digitally-based information resources and learning environments, and established collaborative spaces that facilitate connection and inspire learning. She also worked with campus leaders to develop library space and services at the Mission Bay campus.

    Karen has been instrumental in the advancement of research and learning at UCSF and has guided the Library towards significant growth and an exciting future. As UCSF launches its initiatives in precision medicine and computational science, Karen established Library services in bioinformatics and data management to support the initiative. Her dedicated staff ensures that the Library continues to evolve as a dynamic center of knowledge management.

    Karen will stay through the end of the year to finish work on many initiatives already underway and to help inform the function and role of the next UCSF University Librarian. Please join me in congratulating Karen on an outstanding career and thanking her for her extraordinary service and commitment to the University.



  • Kemi Amin

    Kemi Amin 1:48 pm on July 23, 2015 Permalink |  

    NEW! Vision, Mission & Values (plus full video) 

    Hi All –

    Thanks for attending this morning’s staff meeting. As promised below is the new vision, mission and values for the Library. Please feel free to share (via this post or email me!) your thoughts regarding our new direction.

    I will be presenting the marketing and communications plan for 2015/2016 in just few weeks. In this presentation I will share my specific recommendations for applying these statements and principles to our communication practices (internal and external) moving forward.

    Also as promised, here is the Simon Sinek video “Start with why”: LINK! We left off at 9:53.

    VISION – “The Why”
    To be a catalyst for discovery, learning, connection, and innovation at UCSF in support of worldwide health.

    MISSION – “The What”
    Through exemplary services and resources, the UCSF Library cultivates environments that advance science, promote health, and innovate teaching and learning.

    VALUES – “The How”
    Facilitate CONNECTION
    Inspire LEARNING
    Deliver human-centered SERVICE
    Embrace COLLABORATIVE approaches
    Apply INTEGRITY to everything we do
    Remain RESPONSIVE to our community




    • Richard Trott 2:19 pm on July 23, 2015 Permalink | Log in to Reply

      Thanks, Kemi! I look forward to the marketing and communications plan!

    • Michele Mizejewski

      Michele Mizejewski 2:23 pm on July 23, 2015 Permalink | Log in to Reply

      Yes, thanks for all your work and synthesizing on this (and for the Simon Sinek video!) It’s time-consuming to do it right, but so crucial.

    • Anneliese Taylor

      Anneliese Taylor 5:26 pm on August 4, 2015 Permalink | Log in to Reply

      I like how concise the wording is, yet comprehensive. Thanks, Kemi, for doing such an excellent job sheperding the process and presenting the results to us all.

    • Kemi Amin

      Kemi Amin 3:48 pm on August 6, 2015 Permalink | Log in to Reply

      Thanks everyone! I only facilitated a process that was fueled by the Library staff.

  • Kemi Amin

    Kemi Amin 11:29 am on June 15, 2015 Permalink |
    Tags: mission, , values, vision   

    Hi All –

    First, I would like to thank everyone who participated in the staff meeting on Monday morning, March 16 for the Vision/Mission/Values workshop. Everyone generated a lot of great ideas and I am happy to share that your great ideas from this session significantly informed the revision of the Library’s vision and mission as well as the creation of a set of values.

    In order to share the new vision, mission and values and get staff feedback on these statements, we have generated a survey that outlines the new statements for you to review and share what you think. Please click the link below to see the results and give us your feedback:


    The survey will be open for your feedback through Friday, June 19, 5 pm. Thanks to all UCSF Library staff.

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